ABOUT THE ACADEMY OF AMERICAN POETS

Founded in 1934, the Academy of American Poets is the nation’s leading champion of poets and poetry with supporters in all fifty states. Its mission is to support American poets at all stages of their careers and to foster the appreciation of contemporary poetry.

The organization annually awards a total of $1.25 million to more than 200 poets at various stages of their careers. The organization also produces Poets.org, the world’s largest publicly funded website for poets and poetry; established and organizes National Poetry Month each April; publishes the popular Poem-a-Day series and American Poets magazine; provides award-winning resources to K–12 educators, including the Teach This Poem series; hosts an annual series of poetry readings and special events; and coordinates a national Poetry Coalition working to promote the value poets bring to our culture. Taken together, the Academy reaches more than 2 million individuals each month.

In addition to its mission, the Academy staff is guided by the organization’s values, which include anti-racism, collaboration, diversity, equity, inclusion, innovation, and leadership.

The Academy of American Poets is based in New York, NY.


DEVELOPMENT & MEMBERSHIP MANAGER (Full-time, hybrid)

Chief Roles and Responsibilities: 

The Development & Membership Manager is a full-time position that reports to the Director of Development. This position works closely with fundraising staff to execute the organization’s fundraising efforts, which include a membership program, online appeals, special events, and other revenue generating initiatives. This position also oversees the daily work of a full-time Development & Membership Coordinator. 

Duties include:

  • Monitoring and executing annual membership program calendar
  • Managing donor database and ensuring payments are logged on a weekly basis
  • Processing renewals, acknowledgements, special appeals, and premiums along with Coordinator
  • Ensuring excellent stewardship of all members and online donors
  • Coordinating direct mail and online membership campaigns, including drafting messaging and working with consultants
  • Assisting with creating and coordinating social media promotions for membership and development-related events
  • Utilizing file segmentation and testing to better target offers for increased response and retention rates
  • Producing monthly financial reports and other reports as needed 
  • Liaising with finance staff to reconcile revenue on a regular basis, and on audit preparations in collaboration with Coordinator
  • Coordinating the design and production of new membership premiums, brochures, and other collateral materials as needed
  • Managing development-related house ads for Poets.org and American Poets magazine
  • Managing membership and fundraising communications on Poets.org pages
  • Creating compelling emails, donation pages, and social media promotions
  • Helping lead all aspects of fundraising events
  • Assist with grants research, proposal preparation, and grant reporting
  • Assisting with the promotion of planned giving on Poets.org, in American Poets magazine, and through special mailings

Commitments & Competencies:

  • 5+ years of nonprofit fundraising experience 
  • Proficiency with Raiser's Edge 
  • Proven track record of success in helping to organize special events and work with donors
  • Commitment to anti-racism, diversity, equity, inclusivity, accessibility, and collaboration
  • Commitment to providing excellent customer service  
  • Commitment to excellence in database administration
  • Strong written and oral communications skills, including the ability to communicate with empathy with staff, community members, and funders 
  • Attention to details
  • Able to balance multiple constituencies
  • Able to manage multiple projects  
  • Able to work independently and be self-directed, as well as part of a team
  • A passion for poetry, literature, and the arts, a plus

Compensation:

The remuneration for this position is between $55,000 and $65,000 per annum based on experience.

Benefits:

Health insurance, life insurance, long-term disability, paid time off (in year one: 10 vacation days, 5 sick days, 3 personal days, a season break, 12 holidays), and 403b Savings Plan (with employer match after two years).

To Apply:

To apply for the Development & Membership Manager position at the Academy of American Poets, send your cover letter and résumé to the VP of Finance & Administration, Len Ejiogu <[email protected]>.


ADMINISTRATIVE ASSISTANT (Part-time, hybrid)

Chief Roles and Responsibilities: 

The Administrative Assistant is a part-time position that reports to the President and Executive Director, providing administrative support, managing the executive’s calendar, and working with the Board chair and Board secretary to produce meeting agendas and schedule all necessary Board committee meetings. 

Duties include:

  • Coordinating day-to-day administrative activities, including scheduling live and virtual meetings and appointments, securing facilities for in-person meetings, taking meeting minutes, and maintaining the daily to-do list with attention to accuracy and executive priorities     
  • Proactively managing the Executive Director’s calendar with attention to accuracy, detail, and allocation of time and resources; reprioritizing as appropriate if needs change, acting to realign executive priorities
  • Screening and directing incoming phone calls and emails, and composing correspondence and statements on behalf of the Executive Director 
  • Receiving, distributing, and acting on mail sent to the Executive Director, keeping track and archiving correspondence, as well as sorting and delivering correspondence to appropriate department leads
  • Working with the Board chair and Board secretary in advance of Board and committee meetings, creating agendas and presentation materials; compiling notes and presentations in collaboration with the Board, Executive Director, and Academy staff in advance of Board and committee meetings, while ensuring materials are proofed and edited for spelling, grammar, and layout 
  • Scheduling the Executive Director's domestic travel in compliance with existing policies and procedures

Commitments & Competencies:

  • Minimum of an associate degree
  • 10+ years professional work experience as an administrative or executive assistant
  • Proficient knowledge of Microsoft Office applications, including Excel and Word
  • Organized with a strong attention to detail
  • Strong written and verbal communication skills
  • Able to maintain a high level of confidentiality 
  • Strong organizational skills; ability to multitask and prioritize time and workload
  • Experience working in a deadline-driven environment
  • Commitment to anti-racism, diversity, inclusivity, and collaboration
  • Able to manage multiple projects
  • Able to work independently and be self-directed, as well as part of a team

Compensation:

The remuneration for this position is between $20 and $23 per hour based on education, experience, and skills. Total weekly hours: 20. 

Benefits:

Sick days, Workers Compensation, Unemployment insurance, Paid Family Leave, Flexible Savings Account, and 403b Savings Plan. 

To Apply:

To apply for the Administrative Assistant position at the Academy of American Poets, send your cover letter and résumé to the SVP of Finance & Administration, Len Ejiogu <[email protected]>.


ADVERTISING & MARKETING ASSISTANT (Full-time, hybrid)

Chief Roles and Responsibilities: 

The Advertising & Marketing Assistant position is an entry-level, full-time position that reports to the Advertising & Marketing Director. The primary goal of this position is to assist the Advertising & Marketing Department, which—among other things—ensures that literary magazines, presses, conferences, and organizations can promote their books and programs to the poets and poetry readers who rely on the Academy of American Poets for information. The Academy of American Poets produces Poets.org, Poem-a-Day, American Poets magazine, and National Poetry Month, among other programs and publications. 

Duties include:

  • Review and complete tasks as assigned 
  • Design visual assets to help promote the Academy’s programs and announcements on social media and in its newsletters
  • Design house ads for American Poets magazine, Poets.org, and the Academy’s newsletters to help promote the Academy’s programs and announcements
  • Assist with designing ads for advertisers and National Poetry Month sponsors that have limited design experience 
  • Assist with scheduling, collecting, and placing online and print advertisements
  • Assist with press releases and other materials for earned media, including publishing releases on Poets.org and helping to circulate certain releases to media outlets
  • Facilitate media coverage of Poem-a-Day guest editors 
  • Assist with the renewal of existing advertisers from previous fiscal years
  • Research new prospective advertisers and send pitches
  • Send advertising pitches for Poets.org, Poem-a-Day, the Academy Newsletter, the Educator Newsletter, Teach This Poem, and the seasonal books “round-ups (7 annually) and follow up on pitches three to five times
  • Assist with the renewal of National Poetry Month sponsors from previous fiscal years
  • Research new prospective National Poetry Month sponsors
  • Ensure National Poetry Month sponsors’ benefits are fulfilled within the calendar year of sponsorship 
  • Invoice advertisers and National Poetry Month sponsors 
  • Build seasonal round-ups in Mailchimp and online 
  • Draft social media copy and schedule posts to help promote the round-ups, Academy programs, and Academy announcements 
  • Add partner, sponsor, and advertiser events to the Poetry Near You calendar 
  • Select an event from the Poetry Near You calendar each week to spotlight on social media and in the Academy Newsletter (the #PoetryNearYou “Pick of the Week”)
  • Assist with preparing shipments to the AWP Conference, the Brooklyn Book Festival, the NCTE Convention, and other in-person conferences 
  • Assist with organizing the storage area for marketing materials in the office
  • Collect press clips for the Executive Director to use in meetings with the Board of Directors
  • Post Academy updates and events on social media platforms (Facebook, Twitter/X, Instagram)
  • Reconcile payments received through PayPal 
  • Other duties as assigned

Commitments & Competencies:  

  • Familiarity with Microsoft Office suite, Google applications, and email communication platforms
  • Familiarity with social media platforms (Facebook, Twitter/X, and Instagram) 
  • Familiarity with Adobe Creative Suite, particularly InDesign and Photoshop
  • Experience with Mailchimp and Campaign Monitor a plus
  • Experience with DoubleClick for Publishers a plus
  • Excellent organizational, communication, writing, and interpersonal skills
  • Goals driven
  • Collaborative style and a sense of humor
  • Bachelor’s degree
  • At least 1 year of job experience
  • A passion for poetry; familiarity with the poetry community a plus

Compensation: The compensation range for this position is $43,000 to $45,000 based on experience.

Benefits: Health insurance, life insurance, long-term disability, paid time off (in year one: 10 vacation days, 5 sick days, 3 personal days, a season break, 12 holidays), and 403b Savings Plan (with employer match after two years).

To Apply: To apply for the Development & Membership Manager position at the Academy of American Poets, send your cover letter and résumé to the Advertising & Marketing Director, Michelle Campagna <[email protected]>.